Wellspring_2019 Lasting Change Luncheon

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Table Captain Information Guide

Friday, March 22, 2019
Hyatt Regency Seattle, 808 Howell St, Seattle


What: One hour to come together as a community, learn about Wellspring's effective approach to ending homelessness for children and families, to be inspired, and to invest.

The 2019 Lasting Change Luncheon will feature inspiring stories about our Wellspring clients whose lives have experienced lasting change. Additionally, we will honor the decades of leadership by Ruth Kagi, long-time advocate for children and families, as she retires from the state legislature.

Why: There are more than 17,000 children in King County who are homeless. Wellspring solves homelessness at the family level, with proven, lasting results.

Who: You and 9 friends! As a table captain you commit to filling at least 1 table of 10 guests. If you recruit more than 9 guests, tables can expand to fit up to 12 people. Or, conside hosting more than one table!

Donation: The suggested minimum donation is $150 per guest.

Guest List Registration: Please have your initial guests registered by Wednesday, March 6, 2019. Guest changes and additions can be made until noon on Thursday, March 21 or at the registration desk at the event for any coming in later.

Interested in becoming a table captain or have questions? We welcome the opportunity to talk with you personally to provide additional support. If you would like to sign up as a table captain or have any questions please email ndavis@wellspringfs.org



Step 1: Make your list! (Suggested date: Now!)

Create your master list of people whom you would like to invite. We recommend including at least 2 - 3 dozen people on your initial invitation list. Consider who would be inspired by the opportunity to help children and families overcome homelessness. Remember, your network is broader than you thuink! Friends, family, business associates, and neighbors are a great place to start. Then expand your list by thinking of those you attend church with, know through a civic engagement group, book club, or your children's school. Remember, the luncheon is the perfect opportunity to get to know a new fiend or colleague better. Don't forget to add those people who have invited you to their own event!

STEP 2: Send your email invitations (Suggested date: January 15)

Draft a personal and heartfelt email to invite each potential guest to the event or personalize the template below. Let them know why Wellspring’s work is important to you and why the children and families we work with deserve their support. Use the email template provided in this packet as a starting point. We encourage you to send your message along with the email Luncheon invitation, which will be available in early January.

Additional thought: be bold! Ask each invitee if there’s a friend or colleague they would like to bring to the event!

STEP 3: Personal follow up (Suggested date: January 17)

Be sure to follow up with your potential guests by phone or in person to ensure they received the invitation and to answer any questions they may have. It’s important to do this within the same week as sending the email invitation so that the conversation is top of mind for your guests. This is a critical step, and should be completed in a timely fashion for best results!

STEP 4: Reminder to guests (Suggested date: February 7)

Contact your guests to remind them of the date, time, and location of the luncheon. Ask guests to let you know about any dietary restrictions they may have. Follow up one more time with any potential guests you haven’t heard back from to remind them of the invitation. 

STEP 5: Register your guests (Requested by March 6)

Register your guests here (or ask your guests to register) by March 6, if possible. Make sure you are listed in the "Seat me with" line for each of your guests so they will be properly seated. It is okay to register your guests as you receive responses, you don't have to register them all at one time. If you have any questions contact events@wellspringfs.org.

STEP 6: Confirmation to guests (Suggested date: March 8)

Let your guests know they have been registered for the event and remind them of the date, time, and location. Make sure your guests are aware of the minimum suggested donation amount and remind them to check if their employer matches donations. (Some employers match donations up to three times the gift amount! Check here to learn if your employer offers a match!)

STEP 7: Final reminder to guests (Suggested date: March 18)

A week prior to the event, you will receive an email with event details from Wellspring. Make sure to forward that information to your guests and answer any questions they may have about the event.

Guests who hear from their table captain within a few days of the event are much more likely to attend.

STEP 8: Keep us updated (Up until March 21)

If you have any guest changes leading up to the event, please let Wellspring staff know by emailing events@wellspringfs.org. We’ll be able to make changes to seating, name badges and meal requests up until Noon on March 21. Changes needeed after that time can be made at the Wellspring Guest Services table the day of the event.

STEP 9: Celebrate!

Please know how much your service as a table captain means to the children and families Wellspring serves. Your support is crucial to helping families end the cycle of homelessness – we literally could not do what we do without you. As a table captain you have committed your time and resources to help our community, and you have asked the same of your guests. In short, You Rock! And we are so very grateful.



Suggested Email Invitation Template

Dear NAME:

[PERSONAL INTRO, LIKE: It’s hard to believe that it’s already 2019! I hope you had a great

holiday season.]

I am writing to invite you to join me at Wellspring Family Service’s 2019 Lasting Change Luncheon on Friday, March 22. As you know, Wellspring is an organization that is dear to my heart, because [YOUR PERSONAL REASON FOR SUPPORTING WELLSPRING].

Wellspring deals with homelessness at the family level. It is entering the 2nd year of a 2 year commitment to helping 2,000 children and their families find lasting stability, not just temporary shelter. Wellspring secures stable housing and provides the support services necessary to end the debilitating cycle of homelessness.

We know these programs work because 90% of the families Wellspring has worked with remain stably housed after six months. Aren’t those results amazing? I hope you will join me in support of this LASTING CHANGE that our community so desperately needs.

Lasting Change Luncheon

Friday, March 22, 2019

Registration 11:30 a.m.

Noon – 1:00 p.m. Lunch & Program

Hyatt Regency Seattle

808 Howell Street in Downtown Seattle

The 2019 Lasting Change Luncheon will be held at the brand new Hyatt Regency Seattle, a beautiful hotel in the heart of downtown. The program will feature inspiring stories about Wellspring clients whose lives have experienced lasting change. Additionally, Wellspring will honor Ruth Kagi, long-time advocate for children and families, for her decades of leadership as she retires from the state legislature.

To RSVP, please Register Here and enter my name as the person who invited you so we can sit together! Or simply reply to this email to let me know if you can attend and I’ll make sure to register you.

I hope you can join me to experience how Wellspring Family Services has impacted the lives of so many children and families in our community.